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Executive Assistant - Remote

June 27, 2026

Position Global Energy Monitor is seeking an experienced Executive Assistant to join the Administrative team. The Executive Assistant is responsible for providing comprehensive administrative and operational support to the Executive Director. This role helps ensure the Executive Director is well prepared, organized, and supported in managing priorities, meetings, communications, travel, and follow-up. In service to the Office of the Executive Director, this role will provide administrative and coordination support to the broader Executive Leadership Team and Leadership Team, as capacity allows and as prioritized by the Executive Director. This role plays an important part in helping ensure smooth, efficient operations in a remote and globally distributed organization. This role will also support key flagship initiatives currently being overseen by the Executive Director such as the Open Energy Research and Analytics Consortium, with administrative and coordination support. The Challenge According to the Intergovernmental Panel of Climate Change (IPCC), we have less than a decade to make massive and unprecedented changes in the global economy to avoid the worst impacts of climate change. To meet that challenge,<a href="https://globalenergymonitor.org/" target="_blank" rel="noopener noreferrer"> Global Energy Monitor</a> is creating trackers and other tools to provide detailed information on energy facilities, sponsors, and financing. About Global Energy Monitor Global Energy Monitor (GEM) is a global, independent nonprofit network of researchers tracking energy infrastructure worldwide, from power stations and coal mines to steel plants and shipping terminals, for the worldwide climate and clean energy movement. Since its founding in 2007, GEM has become an essential resource for advancing a just energy transition, producing open-source data and analysis that drive transparency and informed action. Its work is widely used and cited across the climate and energy landscape, from Greenpeace and The Wall Street Journal to platforms like Bloomberg Terminals, and institutions including the International Energy Agency (IEA), IPCC, Climate Analytics, and Carbon Tracker Initiative. GEM serves a broad community of stakeholders, including governments, financial institutions, journalists, researchers, and advocates, providing trusted, independent information that supports evidence-based decision-making and real-world impact. Location Preference will be given to those living in the United States, however, GEM may be able to hire employees worldwide in countries where our PEO (<a href="https://www.deel.com/global-hiring-guide" target="_blank" rel="noopener noreferrer">Deel</a>) operates, except in countries classified as Level 3 or 4 on the<a href="https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/" target="_blank" rel="noopener noreferrer"> U.S. Department of State’s</a> website. Additionally, due to regulatory and data security requirements, GEM cannot hire employees who will be working from China. GEM does not have a central office; instead, GEM works with employees to create suitable home offices catered to the needs of their role. Responsibilities and Duties Executive & Administrative Support <ul> <li>Manage calendars, appointments, and meeting logistics.</li> <li>Track tasks, priorities, and follow-up items to ensure timely execution and accountability.</li> <li>Draft, edit, and manage correspondence, reports, internal documents, and document organization systems to ensure clear communication and organized recordkeeping.</li> </ul> Travel Coordination <ul> <li>Makes and manages logistical and booking details related to travel, including flights, lodging, and ground transportation.</li> <li>Provides timely solutions to unanticipated changes in travel schedules to minimize disruption.</li> <li>Ensures all travel arrangements and related tasks are completed with exceptional accuracy and attention to detail.</li> <li>Help the Executive Director prepare for meetings, deadlines, and internal and external engagements.</li> </ul> Logistics for Leadership Team and Executive Leadership Team Retreats and Events <ul> <li>Provide administrative support for team events, off-sites, and retreats.</li> <li>Coordinate vendor communication, venues, materials, and scheduling.</li> <li>Assist with virtual and in-person event setup and follow-up logistics.</li> </ul> Communication & Professionalism <ul> <li>Represent GEM professionally in interactions with external partners, Board members, vendors, and donors.</li> <li>Maintain discretion, confidentiality, and professionalism in all communications and work products.</li> <li>Proactively identify opportunities to streamline workflows and improve support systems.</li> <li>Exercise sound judgment when handling sensitive information and competing priorities. </li> </ul> Required Qualifications Applicants who tailor their resume and cover letter to these requirements will be prioritized. Applications at GEM are carefully reviewed by our team. We take the time to consider each candidate individually. The following experience and skills are required for this position: <ul> <li>2+ years of experience in administrative support, executive assistance, or office operations.</li> <li>Fluency in English</li> </ul> Preferred Qualifications <ul> <li>Experience supporting senior leaders or executive-level staff.</li> <li>Strong written and verbal communication skills.</li> <li>Experience with travel coordination and event logistics.</li> <li>Proficiency in Google Workspace, Microsoft Office, and common remote collaboration tools.</li> <li>Excellent organizational skills, initiative, and attention to detail.</li> <li>Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information.</li> <li>Track record of working to advance a diverse, inclusive, and equitable work environment.</li> <li>Experience and/or interest in energy, climate, sustainability, open data, or related fields.</li> <li>Ability to self-direct and prioritize among different tasks in a remote work environment.</li> </ul> Visa Sponsorship Policy (Role Eligibility for US-Based Employees) Visa sponsorship is not available for this position. Candidates must be authorized to work in the United States at the time of hire and must not require current or future employment-based visa sponsorship at any stage of employment. Pay and Benefits This is a full-time, 40-hour-per-week, work-from-home position. The pay rate is $40.27 per hour for locations in the United States. Locations outside of the US: GEM aims to offer comparable salaries, benefits, and leave to employees living outside of the US in line with our fully transparent compensation framework. More information can be requested by contacting GEM’s People & Culture team. Benefits include (US-based employees): <ul> <li>100% paid health, vision, and dental insurance for employees & contribution towards dependent coverage</li> <li>Long-term disability and worker’s compensation insurance</li> <li>Voluntary life insurance available</li> <li>Employee Assistance Program</li> <li>Retirement plan with a 5% employer match & access to a financial advisor specializing in socially responsible investing</li> <li>4 weeks paid vacation, plus 18 holidays, 15 sick leave days, and other leave</li> <li>Remote work stipend</li> <li>Home office set up assistance and sponsorship</li> <li>Ergonomics consultation & equipment reimbursement</li> <li>Paid 12-week sabbatical leave after five years</li> <li>14 weeks of paid parental leave</li> <li>14 weeks of paid medical and/or gender-affirming care leave</li> </ul> Application Requirements Applications will be reviewed in the order they were received. Applicants must provide a resume and cover letter. If you have any questions regarding the application process, please contact People & Culture at <a href="mailto:hr@globalenergymonitor.org" target="_blank" rel="noopener noreferrer">hr@globalenergymonitor.org</a>. Hiring Practices Equal Employment: Global Energy Monitor is an Equal Opportunity Employer. All employment determinations at GEM are based exclusively on the needs of the organization, specific job requirements, and a candidate’s individual qualifications. These determinations are made without regard to race, ethnicity, nationality, religion or belief, age, physical, mental, and/or sensory disability, sex, orientation, gender identity and/or expression, marital status, medical history, or military service. GEM is committed to providing employees with a work environment free of discrimination and harassment. Diversity and Inclusion: Our goal is to listen, engage, and activate voices across our global organization to ensure all identity groups and perspectives are represented in our work. Our aspiration is to foster a diverse work environment and encourage women, LGBTQIA individuals, people of color, people with disabilities, older members of the community, ethnic minorities, foreign-born residents, and others from minority groups and diverse backgrounds to apply. We designed our hiring process to foster an inclusive and welcoming experience that allows candidates to feel respected, appreciated, and comfortable, thereby creating the conditions for both GEM and the candidate to determine if there is a good fit. Accommodations: We are committed to providing equal employment opportunities to qualified individuals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process, please contact <a href="mailto:shuantxhis.her@globalenergymonitor.org" target="_blank" rel="noopener noreferrer">shuantxhis.her@globalenergymonitor.org</a>. ***Please be sure to add notifications@app.bamboohr.com to your contact list to ensure delivery of all correspondence from us.***

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...