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Administrative Assistant-Hourly

June 27, 2026

<h2>External Job Description</h2> Administrative Assistant – Remote Benefits of Working with WIS <ul> <li>Career Growth: WIS is committed to creating opportunities for those who aspire for more, with opportunities to move into Leadership</li> <li>Referral bonuses: Get paid $200 each referral for referring friends</li> <li>Employee-paid Health, Vision, Dental, Life & Disability Plans available at competitive group rates</li> <li>401k plan</li> <li>Opportunities for paid travel and occasional overnight stays</li> <li>Join a supportive environment where diversity is celebrated, and every individual is valued for their unique talents</li> </ul> Position Overview: The Administrative Assistant is to provide general office support and communications. The Administrative Assistant embodies the company values of Service, Pride, Integrity, Results, Innovation, and Teamwork, customer obsession, and makes safety and security a personal mission. Essential Responsibilities: <ul> <li>Responsible for confirming customer inventory details via telephone and/or email.</li> <li>Responsible for providing administrative support to district management and scheduling teams.</li> <li>Prepare general correspondence for assigned tasks.</li> <li>Use multiple platforms such as Oracle, Tableau, R|Schedule, and SWB.</li> <li>Maintains professional working relationship with customers and other business partners.</li> <li>Communicates with management as needed or as problems arise</li> <li>Maintains a high level of confidentiality in all duties</li> <li>Maintains a strict adherence to the company tardiness and absenteeism policy</li> <li>Ability to apply common sense understanding and use appropriate judgment in routine business situations and maintains business ethics at all times with supervisors, co-workers and customers</li> <li>Performs special projects and other duties as assigned</li> </ul> Required Qualifications & Skills: <ul> <li>High school diploma or GED. Experience or Knowledge Requirements</li> <li>A minimum of two (2) years office experience with working knowledge of various computer applications, including software such as Microsoft products</li> <li>Experience with the Oracle database preferred</li> <li>Proven effective verbal and written and phone communication skills.</li> <li>Ability to multi-task, prioritize and expedite assigned tasks</li> <li>Detail oriented with good organizational skills</li> <li>Ability to interact with company employees in a confidential and discreet manner</li> <li>Ability to perform job responsibilities with little or no supervision.</li> </ul> Working Conditions: Work is primarily sedentary: must be able to sit for extended periods of time and use a computer, keyboard, and mouse, frequently. Please note that this Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Under the Americans with Disabilities Act (ADA), WIS is committed to providing reasonable accommodations to qualified individuals with disabilities to enable them to effectively perform the essential functions of the job.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...